Note: Payroll requires you to report employee payments on or before the day you pay them using a Full Payment Submission (FPS).
A [PR257] error blocks the FPS for all employees in the payroll. You might also see a second error: ‘Validation errors – aborting submission. [PR209]’.
The FPS is hardcoded to prevent negative YTD values within the submission.
A common error is to refund more pension contributions than were deducted within the financial year.
To resolve the issue identify the incorrect employee(s) reported on the pdf report, under Area.
Go to Payroll
Select [frequency]
Click Employee Maintenance
Select [employee]
Go to Sequence Items.
Identify which pay items have a negative YTD. For example Employee Pension contributions.
Amend the employee status from Paid/Accepted to Calc'd following the steps below:
Access Payroll
Select [frequency]
Click on Maintenance
Go to Change Employee Status
Select next Reset
Status now is at START and you can correct the pay item so the YTD is 0.00 or more.
Calculate pay and Change Employee Status from Calc'd to Paid/Accepted.
Recreate Cost Batch.
Go to HMRC Workbench
Validate existing FPS - this will bring through the changes made.
Submit FPS.