A proforma invoice is a request for payment and should not be processed as a posted invoice. It is generally for goods which will be provided once payment has been received.
Process
Setup
Processing
Create a batch for proforma invoices. In the Transaction Type field, select the proforma transaction type.
Enter the proforma invoices as normal transactions with the proforma transaction type.
When the batch is posted, for any invoices with the proforma transaction type, Coins ERP+:
Does not perform any proper VAT postings.
Posts the GL entries to the VAT Control account (identified as the Input VAT account on the VAT code) to a VAT suspense account (identified as suspense on the VAT code) instead.
Sets the status of the proforma invoices to Posted.
You can enter transactions that do not have the proforma transaction type. They are processed and posted as normal.
When the invoice receipt is received:
Go to Proforma Invoices.
Select the invoice or invoices.
In the action menu, choose Invoice Receipt and click Apply Action.
This reduces the GL VAT suspense and credits the VAT Input Control after posting the VAT (with substitutions). It also sets the Proforma status to Receipt.
Setup
Set the PL parameter PROFORM to Yes.
In Transaction Types Maintenance, create a transaction type for proforma invoices. Tick the Use Proforma box. The Use Proforma box is only available on transaction types that use an invoice batch type.