Timesheet Group
The first day of the week and working days are defined by Timesheet Input Group in Employee Self Service > ESS Portal > Maintenance > TImesheet Group. As of v11.09, the Default Start and End Time columns are no longer available on this screen, as shown in Timesheet Group Screen.
Timesheet Group Screen
Start and Stop Time Records Generation
By default, records for Start and Stop Time do not exist and must first be generated. This initial generation can be done by drilling on the Week Ending Date column on the My ESS Timesheets browse, as shown in Generate Start and Stop Time.
If First Day of Week is unticked in TImesheet Group, it will be marked as No Work during generation.
Generate Start and Stop Time
Start and Stop Time Input Screen
When you drill down on the Week Ending Date in My ESS Timesheets, a Start and Stop Time screen is displayed. Here you can input the start/stop time records for the Employee.
Start and Stop Time Input Screen
The Start and Stop Time Input screen contains the following information:
Employee information
Entered Start and End Time in HH:MM format
Entered Start and End Time in Timecard format
Cheque information
Detail information - Employees and Mgr (Manager) comments
When No Work is ticked (below), you cannot input the time on the Start and Stop Time Input screen.
When Split Shift is ticked (below), you can input hours on the Start and Stop Time screen, but you are required to enter Employee comments.
If you do not enter Employee comments, the error message below is displayed.
If you do enter Employee comments, it is indicated on the appropriate record in the E tickbox (below).
When No Lunch is ticked on the Start and Stop Time Input screen (below), Start and End Time cannot be entered and are emptied out when the record is saved.
Hours Worked = Shift Hours – Lunch Hours. It is displayed on the Start and Stop Time Input screen in HH:MM format and in Timecard Input format (below).
Paid Time Off (PTO)
Parameter PTOTYPE uses a comma-separated list of Pay Types that is included in Timesheets, but it is ignored when you Submit timesheets.
During input, the Input table on the Start and Stop Time Input screen (below) is changed.
These changes include:
Calculating PTO hours separately
Comparing PTO to the schedule
Total Hours displaying the real cheque hours
Named filters on this screen include All Days and Monday-Friday.
My ESS Timesheets
Browse Screen
Start and Stop Time changes that were made in the My ESS Timesheets browse (My ESS Timesheets Browse) are explained in this section.
My ESS Timesheets Browse
Column Definitions
Status
The status options in this column include:
New | No Start and Stop time records have been created, and the Week Ending Date has not been drilled on. |
In Process | Records are submitted or rejected.
|
Approved | Reporting has been approved by an Approver. |
Transferred | Reporting has been transferred to Payroll. |
Transfer in progress | Transfer was stopped by error. |
Start/End Completed
This column is ticked when ALL records on the Start and End Time input screen are either No Work or Shift Hours.
Reporting Screen
When Start/End Completed is ticked on the My ESS Timesheets screen, you can click the Work Ending Date link to go to the Reporting screen. When you click the Next button on this screen, you are taken to the Periods List screen (Periods List Screen), where you can open the Start/Stop Time Input screen either in the same window (Start/Stop Time Input Screen in Same Window) by clicking the S column (#1 below), or in a new window (Start/Stop Time Input Screen in New Window) by clicking the Enter Start and Stop Time button (#2 below).
Periods List Screen
Start/Stop Time Input Screen in Same Window
The Enter Timecard button takes you to the Reporting screen, and the Back button returns you to the Periods List.
Start/Stop Time Input Screen in New Window
