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Payroll Configuration - Configurable Payroll Cheques and Payslips

Updated over 3 weeks ago

The cheque and payslip print format allows you to configure documents for printing payroll cheques, payslips, or combined cheques and payslips.

Define the layout of cheques and payslips using Document Designer in the System Module.

Configure PR cheques or payslips

  1. Use the document type cheque/Payslip (PR).

  2. In the Layout Type field, select:

    • cheques to define the layout for cheques.

    • Combined to define the layout for combined cheques and payslips.

    • Remittance to define the layout for payslips.

  3. The cheque can be either at the top or at the bottom of the page. If the remittance lines take up more than one page, you will need to print a "VOID" form on the cheque portion of the stationery on all pages after the first one. Configure a form for this and enter its name in the VOID cheque Form field, then, depending on whether the cheque is at the top or bottom of the stationery, do one of the following:

    • If the cheque is at the top: in the cheque Location field, select Top of Page. In the Continuation Header Form field, enter the name of the VOID form. Configure the Header Form to print the cheque details.

    • If the cheque is at the bottom: in the cheque Location field, select Bottom of Page. Configure a form to print the cheque details, and enter that form name in both the Footer Form and Continuation Footer Form fields. Coins ERP+ then replaces the footer with the VOID form after the first page.

  4. To print cheques one per page, leave the Multiple cheques per Page? tickbox blank, and configure the header or footer form to print the cheque details. To print multiple cheques per page, select Multiple cheques per Page? and configure the body form to print the cheque details.

  5. If you are using a tiered payslip (where, for example, tier 1 is used for payments and deductions column sets, and tier 2 is used for year-to-date and other item details), it has the following structure: header, body, tier 1 footer, tier 2 body, footer. Give names to the tier 1 footer and the tier 2 body, and enter the number of lines for each.

  6. To indicate whether or not a cheque is a duplicate, use the field RO_Duplicate. This shows as blank on the original and **********DUPLICATE********** on reprints.

Tables used

co_config, pr_period, employee, and pr_check
The BODY shows - pr_check
Extra tables - pp_organisation is available as it is linked from the employee

Special fields that are available

RO_SpelledAmount - The cheque amount spelled in words all on one line based on USA standards.

RO_usaAdd1, RO_usaAdd2, and RO_usaAdd3: Use these each on a separate line to print the address in USA formatting and without a blank line in the middle of the address if the name/address only uses three lines instead of four.

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