Preparing for Irish Payroll Year End
This content provides guidance to assist with and achieve the following goals related to Irish Payroll Year End precures:
Run procedures prior to year-end
Run procedures at year-end
Run procedures at the start of a new year
Checklists for Irish Payroll Year End Procedures
The payroll year-end routine must be run for each payroll and for each company on the system.
Screen shots are for illustration purposes only. Please check with the Revenue and your tax office for correct figures to enter.
Prior to Year End in Live Environment
Print P35 Report.
Print relevant General Ledger entries.
Reconcile Income tax, USC, Local Property Tax (LPT) and PRSI per employee.
Print further reconciliation reports if required.
Repeat reconciliation steps if required.
At Year End
Once you are happy with all of the reconciliations, you will be ready to run the Year End Clearing Routine.
Run the Start New Period in Coins ERP+ once only.
Check the payroll has moved successfully into the new tax year 2026.
Amend Tax and PRSI Tables.
Update the weekly/monthly pay periods using the Periods Maintenance procedure.
Amend global parameters.
Print P35 Report
For the purpose of the reconciliation, you can print the P35 to establish the column totals In Coins ERP+, go to Reports > P35 Report.
P35 Report Selection Screen
Example P35 Report
Reconcile Income Tax, USC, LPT, and PRSI Contributions
Use the P35 summarised column totals and the General Ledger reports to reconcile the payroll reports to your financial ledgers.
We recommend as best practice that you carry out this reconciliation task at the end of every month as part of your normal monthly routine. This will highlight at an early stage if there are any adjustments that you need to make, either in Payroll the General Ledger or both.
It is common that payroll personnel are not responsible for the resultant entries in the financial ledgers. However, it is good practice to keep a permanent file note of any unusual circumstances or adjustments that you encounter in payroll processing during the year. This may help the person whose job it is to carry out reconciliation tasks as well as being a reference point for any subsequent Revenue Commissioner’s enquiries.
Mid-year implementations of payroll require special care as this requires manual population of detailed year to date PRSI information as well as summary totals in the relevant year-to-date pay items. These manual data population exercises should be checked carefully against a full P14/60 listing, P35 summary and General Ledger reports at the time of conversion. The Coins reports should also be checked against equivalent reports on the system being replaced.
Further Reconciliation Report Options
If required, print additional reports to investigate and correct any anomalies.
Employee Selected Items
This reports on employee pay items (to a maximum of ten). You can display department or location totals for each item and the overall total.
Employee Selected Item Report Can be configured to show period amount and year to date amount.
[Period] Payroll Selected Item Report
Reconciliation Checks
Where necessary, repeat the reconciliation checks covered in the Reconcile Income Tax, USC, LPT, and PRSI Contributions and Further Reconciliation Report Options sections.
Irish Payroll Year End Processing - At Year End
Run Start New Period
In Coins ERP+, there is no separate function. Complete the Year End Rollover using the Select Start New Period function.
Start New Period Selection Screen
Check That the Payroll Has Moved Successfully into the New Tax Year
Run Company Setup > Payroll Configuration and check the details in the first two rows have moved on; the new year should read 2026.
Payroll Configuration
Amend the Tax Tables & PRSI Tables
The PRSI and Tax details are now maintained within one table and one function.
The screen shots below show sample 2026 rates. You must verify values with the Revenue commissioners.
Changes to the Irish Tax Table for 2026
Go to Global Setup > Annual Details for Tax Year. The data represented below may not be the correctly yearly values. Please ensure you gather the correct values from the ROS website.
Irish Tax Tables Screen
Click Open.
Enter the new Tax and PRSI rates for 2026.
Click Save.
Update Monthly Pay Periods
Update the monthly pay periods with the Periods Maintenance procedure using the following example as a guide. Please note that this procedure is strictly required for Monthly payroll only as weekly updates automatically with the year-end transition.
Periods Maintenance Screen
The new year periods for 2026 have now been created automatically for Weekly payroll but need to be entered for Monthly payrolls after running the End of Year clearing routine. The GL Date and Quarter fields must be completed manually with the correct dates.
Date Paid - This is the date that you will pay your employees.
Effective - This is the date you be paying up to in the current period - usually a calendar month.
Financial Period - The General Ledger period end date that the payroll period will be posted into. Any periods not yet set up in Financials will not be available to payroll.
Amend Global Parameters
In Global Parameters, check and, if necessary, amend the parameter PRSISHAR, in order to reduce the Employers PRSI-able pay. In the example below, Employers PRSI-Able pay will be reduced by the period amount held in pay item 60.
Payroll Parameters Screen (PRSISHARE)
You have now completed the Coins ERP+ year-end routine and may run your normal payroll activities in the first period.