The Site Procurement app is available for Android and iOS on both tablet and smartphone Allows users to:

Achieve seamless, paper-free invoice matching with our electronic goods received note app.

Whether you’re looking to increase the efficiency of your invoice matching process, improve the quality of the goods received note (GRN) data you capture, or simply provide your suppliers and customers with a better service, mGRN removes paper from the process helping you to reduce administration costs.

Achieving a full three-way match between a Purchase Order (PO), GRN and an invoice is often a challenge when using paper-based documents that can be misplaced or lost. By using a mobile application on a smartphone or tablet you can link GRN information directly to your procurement system. This enables you to accurately record goods received in near real time, even in areas without a mobile signal.

View purchase orders for specific contracts onsite check goods against the order at the time of delivery. Immediately record information about delivered goods against the PO, enter delivery information or photographs of problem items directly on the mobile device.

Generate an electronic GRN. The data stored on mobile devices can be sent back to Coins ERP+ and recorded against PO line items as soon as a mobile signal is established. Record costs against jobs quickly.

Attribute actual costs to jobs rather than using cost calculations from quantity surveyors.

Implementing mGRN can help improve efficiency, reduce administrative costs and produce positive results for your suppliers and customers.

The Site Procurement app’s automated process means that the integrity of the data in your procurement system is ensured. No more typos, wrong allocations, handling exceptions or paying suppliers based on trust.

By managing GRNs via the mobile device, data doesn’t have to be re-keyed and the amount of time spent chasing deliveries, resolving queries and settling disputes can be minimised - allowing your administrators to focus on their day-to-day tasks.

By using technology to streamline the procurement process, you can demonstrate innovation and service quality to both your supplier and your client. For many clients access to electronic copies of GRNs is now an audit requirement and can make a difference in the bid and contractor selection process. As information captured on mobile devices is typically sent back to Coins ERP+ immediately, you can also minimise supplier disputes and resolve problems quickly with evidence at hand; signatures, date-stamped photos and even GPS coordinates of where the delivery was received.

Locate and open the Site Procurement application from the application menu.

The login page will be displayed prompting the user to enter the Username & Password.

From the setting menu (cog icon) the user will be able to configure the application settings (‘Master Host’ and ‘Domain’).

Master Host’ is an editable field and will need to be set before the user can begin to use the app.

‘Domain’ is also an editable field and will need to be set and pointing to the correct domain.

‘Reset all Data’ allows you to remove all cached data including any pending data submissions, this comes with a warning message before any data is compromised.

‘Version’ is read only and will always display the current version of the application.

‘Frequency’ is how often data is refreshed from the online COINS servers to your device. This can be done in the background, so you don’t need to be on the app for the data to refresh.

The app Version is displayed on the settings screen along with the option to ‘Reset All Data ‘which will remove any set-up inputted on the settings screen and will also clear any cached data and pending submissions.

Once authenticated, the user can select a KCO from a list if they are not defaulted to one already.

If only one KCO is allowed against the User, this step will be bypassed and the defaulted Kco will be selected.

All users need to be Coins ERP+ Named Users however if users are required to access both mCare and Coins ERP+, then Concurrent Users for that role will need to be included within the license.