The initial asset purchase is done using an Overhead Order and a commodity code which is linked to the Asset Purchases control account.
From the Procurement module select Overhead Orders.
Create the Overhead Order.
Add Overhead Order
Enter the header details for the Overhead Order in the relevant fields.
Field | Description |
PO Number | The order number will either be entered manually or system-generated, based on your Procurement parameters setup |
Department | The Balance Sheet department for your purchase |
Use Order Form | The form which will be used when printing the Order |
Supplier | Supplier Details |
Order Date | The order date used for this purchase |
Due Date | The due date for this purchase |
Description | The short description of your Order |
Buyer | The user entering the Order |
Click Save (
).An Order Number is allocated and the detail page of the Order is displayed.
Purchase Order Lines
Click Add (
) and fill in the details of the order lines.In the Code field, choose the Capital Purchases Commodity Code (for example Z001).
Order line detail
Click Save (
) to store the line.Fill in the other order lines and when you have finished click Next (
).Commit the order.
Enter the Invoice as per the Accounts Payable invoice input functionality.
The Order will put the commitment on the Fixed Asset Purchases Control account. E.G. 00.5000
The invoice will become available in the Fixed Asset module for reconciliation to the Asset purchase.