If you did not cost the invoice(s) at the time of invoice entry, you can cost them at a later time. Coins ERP+ allows you to cost multiple invoices for various suppliers at the same time. Every group (batch) of invoices that you cost at any one time will be automatically allocated a costing batch reference number by Coins ERP+.
Confirm the costing analysis for a registered invoice
Go to Input - Cost Invoices.
Enter a new costing batch.
If you delete a costing batch, any transactions that were costed in the deleted batch will remain on the register and will have to be costed again in another batch.
Specify the invoice you want to cost. Either:
Enter the supplier code in the supplier Account field, and then enter the internal reference number of the invoice in the Internal Reference field.
Leave the supplier Account field blank and enter the reference number in the Internal Reference field. Coins ERP+ displays the Costing Distribution tab.
The Internal Reference lookup list includes only those transactions that have not yet been paid. Also shown is the distribution type (Registered, Costed or Provisional) so that you can easily identify and select the transaction(s) that still need costing. Coins ERP+ will not allow you to select a transaction if it has already been costed.
To cost the invoice, enter a new costing record.
When you have finished costing invoices, you need to post the batch.
Once the batch has been posted, the costed transactions can be selected for payment.