Rebate Types must be initially set up so that they can be available to developments for calculating claims.
When a Rebate type is set up, a default rate can be entered that will appear on all plots (or it can be left blank to remind the end user that the rebates for a particular plot must be entered).
Enter the date range for which the rebate agreement is valid.
Choose Sales Ledger or Contract Sales for your method of invoicing. Note that if Contract Sales is used, the contract for your development must have a sales series created. If using Contract Sales, all projects would have a series created for this purpose. If using Sales Ledger, no series is required.
Select the supplier from which the rebate will be claimed. Note that in order to invoice the supplier, they must also be marked in the Coins ERP+ Company Information System as both a supplier and a client, plus be set up with a client account in the Sales Ledger.
Select the appropriate Sales VAT code/rate.
Rebate Type
The rebate type method determines how the rebate amounts will be calculated and triggered as being ready for claim.
The types are:
Fixed Amount - The rebate is a fixed set amount per plot based on the rebate value entered on the agreement. Note the rebate can manually be overridden by plot.
House Type - The default rebate amount can be setup at standard house type level. At development level this can then be overridden for each house type used on a site. If no house type specific rebate amount is setup then the default rebate amount on the agreement will be used. Note the rebate can manually be overridden by plot.
Product Usage - The rebate amount is specific to the product installed. A list of products and their rebate amount can be set up against the rebate agreement. The product used can then be specified for each standard house type. At development level the product can then be overridden for each house type used on a site. Note the product used can also be manually overridden by plot.
Turnover - The rebate amount is related to the spend with the supplier/manufacturer. The rebate amount is calculated based on a scale charge. The calculation bands can be set up for each rebate agreement.
The tickboxes:
Are used for turnover rebates, whether the rebate applies to the increment only.
= The rebate is calculated based on the turnover amount that falls within each band.
So for example if you set up bands with maximum values as follows:
Scale Point | Maximum Value | Percent |
1 | 50,000 | 0.0 |
2 | 100,000 | 1.0 |
3 | 150,000 | 1.5 |
an amount of £125,000 would incur a charge of 0.0% on the first £50,000, then 1.0% on the next £50,000, and 1.5% on the remaining £25,000.
= The rebate is calculated based on the whole value, depending on which band it falls into.
So for example, using the bands above, £125,000 would incur a charge of 1.5% of the whole £125,000.
For turnover rebates, whether to use a percentage when defining the scale bands.
= Use percentages. For example, 1.0% for amounts under £100,000.
= Use point charges. For example, £500 for amounts under £100,000.