COINS Terminology

Term

Description

Remarks

Analysis Set

Client-defined reporting filters used to group data for reports.

To use Analysis Sets, Analysis Type must be set up first, in the Configuration function within the module.

Approved Budget

The 2nd of 4 budget amounts in COINS. Initial Budget + Approved Change Orders

Asset Group

A way to organize multiple asset types into a major group

Asset Type

Type of Equipment (or asset) being maintained or serviced

BACS

EFT (ACH Payment)

BAU

Business as Usual

BI

Business Intelligence

BIM

Building Information Modeling

BTD

Budget to Date

COINS calculation of planned maintenance for an agreement using estimated time per inspection at a rate defined by Technician Class. Does not impact financials

Call (SVC)

A request for service made by the customer

Call (SVC)

“Can Do” list of values

Allows user to match text by using search parameters such as !,.*

See the Quick Reference Guide for Coins ERP+

CCAC

Calculated Cost At Completion

COINS generated cost forecast based on productivity. Can be used to generate ECAC.

(see ECAC)

CCO

Contract Change Order

CDS

Contract Data Sheet

CE Doc

COINS enhancement document for clients

A document to track changes to the COINS system and its effects.

Certificate

COINS terms for a job billing

This is what most people refer to as an “invoice”

COMET

COINS Methodology

COINS Method of project implementation

Company Workbench

Used for all external companies we do business with (Architects, Partners, Vendors, Clients, etc.)

Contacts

People that are employed by a company in the Company Workbench

(external)

Contracts (UK)

Job (USA)

In COINS, We will be using the term “Job” to refer to any project where we have a contract to perform work

COR

Change Order Request

Cost Code

Code to which job cost is charged

In COINS, broken down into 3 parts;

Section (job specific)

Activity (job specific)

Cost Type (KCO standard)

CRM

Customer Relationship Management

CDR

Crew Daily Report

Timesheets for people & equipment.

Current Budget

The 3rd of 3 Budget Amounts within COINS. COINS term for Initial Budget + approved changes + projected/proceed changes

CVR

“Cost Value Reconciliation”

Forecast

ECAC

Estimated Cost At Completion

Used within COINS for monthly cost forecasting. Initial configuration will include using the Forecasted Budget to populate this figure.

(see CCAC)

Employee (see Personnel)

A term used by COINS to describe a person on CLIENT’s payroll

ERAC

Estimated Revenue at Completion (Budget)

ERP

Enterprise Resource Planning

This is the industry wide generic term for the COINS system

Evaluation (UK)

Billing (USA)

First Base

COINS term for “out of the box” configuration set up

The template(s) used as a starting point for configuring the software for customer specific needs.

Forecast Budget

The 4th of 4 budget amounts available in COINS, and is intended to be used to define the Project Manager’s forecasted cost and revenue.

The initial configuration will include using this amount to calculate the ECAC. Therefore, this will act as the equivalent of JDE’s Estimate at Completion

Form

A COINS generated template used for such as PO, Invoice, Check, Statement, etc.

Fortnightly (UK)

Bi-weekly (USA)

Gang (UK)

Crew (USA)

G&A

General and Administrative

Glenigan (UK)

UK-based company that provides construction project sales leads, market analysis, forecasting, and company intelligence.

If subscribed to Glenigan, their leads can be loaded into COINS to create or update details of opportunities in the CRM module

GRN

Goods Received Note

Packing slip

IC

Incurred Cost

Actual costs incurred to date

Initial Budget

The 1st of 4 budget amounts within COINS, with the intent to reflect the initial budget of the job.

The initial budget is frozen, allowing the Project Manager to audit budget revisions beyond the initial entry.

IDRG

Initial Decision Review Gate

Inspection

A defined maintenance visit for an asset that includes specific tasks to be performed

Assets are assigned 1 or multiple inspections, i.e. Operational, Annual, Coil Cleaning, Filter Change, etc.

INT

Internal Change Request

This is the terms to be defined in COINS to identify any internal only budget revisions.

KDRG

Key Decision Review Gate

KCO

Operating Company

COINS company in the upper left hand side bar of OA screens

KPI

Key Progress (Performance) Indicator

OA

Open Architecture

COINS Software Platform with web-browser based interface – now known as Coins ERP+

Operative (UK)

Technician (USA)

Outstanding Commitment

Open Committed Cost

MCRM

Mobile CRM

PCM

Percent Complete Method

PCO

Pending Change Orders

PID

Project Initiation Document

Plus (+) / delta (-)

Critique of meeting

+ Page

A customized “plus” screen that varies from the COINS standard screens.

Personnel

Term used by COINS for anyone internal to the CLIENT for whom we want to track personnel information but is not necessarily an Employee paid through payroll, such as a contract employee, etc.

(internal, see employee)

PMO

Project Management Officer

PR

Project Review (SI)

Monthly deliverable and meeting to review project progress / financial forecast

Report

An output of information within COINS.

A static paper with data

S&D

COINS Schedule and Dispatch

Part of OA Service Management Module

SE

Service Management Module

SLR

Standard Labor Rates. (When Jobs are charged the same for all employees at the same level/skill/trade as opposed to actual wage+burden)

This can be setup under Payroll > Company Setup > Standard Labor Rate

SOV

Schedule of Values

Detailed billing, as opposed to simple billing. Also known as AIA format billing.

SSH

Secure Shell

A login program used in infrastructure configuration

SME

Subject Matter Expert

Task (SVC)

A specific activity to be performed as defined in the maintenance inspection

Technician Class

Classification of technicians to delineate skill/trade and burdened pay scale

Used for calculated Budget To Date (BTD) for Planned Maintenance. Each inspection can only include 1 technician class

UAT

User Acceptance Testing

VAP

Stands for Valuations and Automated Payments. Concerned with recording the progress of work done on a house-building site and paying subcontractors for the work performed

Relevant to homebuilding modules

VAT

Value Added Tax (UK Sales & Use Tax)

Vanilla

Basic out of the box with minimal customization

WIH/CF

Work in Hand/Cash Flow

In Forecasting Online

Visit (SVC)

A scheduled portion of work assigned to a technician(s)

Workbench

Type of function within COINS that features live records/transactional data.

Examples: Projects, Report Status, Activity Workbench, etc.

Workflow

An automated process that replaces manual tasks

WBS

Work Breakdown Structure

In COINS, this is the combination of the “section” + “activity” codes within the job cost code string. (See Cost Code)

XML Workbook (Interactive)

XML Worksheet/Workbook exported from COINS for the purpose of uploading updated information.

These are considered “smart.” Once logged out by a user, only that user can perform the upload.